Smart Flow Blog

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Smart Flow: Why You Need an Interactive Whiteboard

Kat Milcke, RVT Jul 20, 2017 5:43:50 PM

Whether you’re a general practice clinic, or a speciality and emergency hospital, you probably have a whiteboard in your clinic.
Maybe it displays cases that you have coming in for surgery that day, or maybe it explains who is in your clinic right now and why, or who is staying overnight. But do you ever forget to update it? Forget to put patients there?

At Smart Flow, we can help.

We can offer an interactive, completely customizable whiteboard, that can even show you different views, but more on that later. Any patient you create can be displayed immediately on the whiteboard, as Smart Flow updates in real time. And thanks to our Forms feature, you can ask the client to fill out an admission form, which will then create the patient in Smart Flow automatically! You’ll even be able to chose with department the patient gets slotted into.

You can even choose which department gets displayed on which whiteboard. You can select multiple departments for one screen, such as an ‘In-Patient Emergency’ and ‘In-Patient ICU’ screen, or you can have a single department, such as ER Triage. As patients have their picture taken upon admission, you will even be able to easily identify ‘Molly’ the lab who needs Sub Q fluids, and Molly the Chihuahua that needs a dental.

And speaking of different views - With Smart Flow’s whitebaord you can view your departments in either task, timeline or hybrid mode.

Task mode

In Task mode, you will be able to see what tasks were assigned to which patient. Tasks can be associated with templates, so when a patient is created with a specific template, certain tasks will automatically get loaded. This is really handy for things such as surgery days, where there is a certain process. Below you can see a great example of the task flow for an appointment day- wouldn’t it be nice to see that on your whiteboard? When you check off that tasks are done, the timer will start on the next task, leaving out any guesswork of ‘how long it’s been since premedication’ and ‘who should go next’

Task View .png

Timeline mode

The timeline mode is most often used for in house patients. In this view you will be able to see who is in your clinic, and when they have treatments due. This is great for being able to prioritize your treatments, as consecutive numbers will appear when treatments are overdue. It is also very handy for shift change efficiency, so the technicians coming in will know where they are needed most.


Hybrid mode

For the hybrid mode,  you will be able to tell mainly when treatments are due for patients, and how many tasks they have due, rather than what the tasks are. This is handy for knowing when patients need treatments, and as a reminder to check in to see what other tasks are due, and if they are pertinent to your current treatments.

Don't believe me that Smart Flow is wonderful? Click HERE to book an assessment with one of our amazing Workflow Experts at a time that works best for you. A discussion takes from 30 to 45 minutes and is completely free, online, interactive and personalized to you and your needs! 


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